Before 2nd May 2012

Hotel fees will be fully refunded

After 2nd May 2012

50% of total charge

After 12th May 2012

100% of total charge

No Show

If you fail to check-in at the hotel and you have not cancelled or amended your booking with the conference organizer then the hotel will impose a “no show” charge equal to the full period booked.

Early Check-Out

If you unexpectedly wish to check out earlier than the period booked and do not inform the event organizers more than 7 days in advance then the hotel will still charge based on the full period originally booked.

Late Check-In

If you fail to check-in on the 1st night booked then the hotel will still charge according to the full period originally booked.

For any of the above, the conference organizers will do their utmost to negotiate with the hotel to keep your charges as low as possible, but this depends on the hotel’s occupancy at the time and the event organizers cannot guarantee that they will always be successful in negotiating with the hotels for a decrease in charges on your behalf.