Exhibition Booth Spaces
This year’s conference and exhibition are located at Bangkok Convention Center at Central World. This conference and exhibition center is an extension of Centara Grand Hotel at Central World and is easily accessible from the hotel’s lobby area.
There is space for a total of 100 booths. Booths are already in high demand as shown by the amount of interest already received prior to this conference website being open so please make sure to reserve your booth well in advance.
Booth reservations will be on first come, first served basis, and exhibition booths are expected to sell out very quickly.
Hall B1 is reserved for WCA conferences and exhibitions. This conference and exhibition are special due to the conference layout which features booths being located in the same room as the One-on-One meetings making it more convenient for delegates to move between booths and one-on-one tables and providing maximum exposure at the same time.
Click to view booth layout
 Click to enlarge above image
Benefits of Booths
- Booths allow you to display graphics highlighting your company’s services in visual detail.
- Booths offer more prominent exposure of your company’s name and services provided.
- Booths create the impression that your company is more professional, a key player in the industry, and has more services to offer than other companies.
- Effective and easy distribution of your company's promotional materials.
- Booths are one of the most effective media for establishing and maintaining customer relations. In the digital age, it's the only medium where buyers, sellers, and products physically come together.
- One-on-one personal interaction and communication with existing and potential customers.
- All of your one-on-one meetings can be scheduled to happen at your booth so that you are better able to show off the services provided by your company.
Booth Information
(World Cargo Alliance Conference Only)
Venue |
Hall B1, 22nd Floor, Bangkok Convention Center at Central World (connected to Centara Grand Hotel at Central World) |
Schedule |
Sunday, 4th March |
Booth setup |
10:00 – 17:00 |
Monday, 5th March |
Show day |
13:00 – 17:00 |
Tuesday, 6th March |
Show day |
09:00 – 17:00 |
Wednesday, 7th March |
Show day |
09:00 – 17:00 |
Dismantling |
17:00 – 19:00 |
Booth Package |
Inclusions |
US$ 4,500 |
1. Booth space |
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2. Standard 3m x 2m booth (9.8ft x 6.6ft) |
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3. Booth graphics design |
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4. Printing for booth panels |
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5. Booth setup |
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6. Booth removal |
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7. Free conference pass * |
1 pass* |
8. Free conference directory advertising |
1 Full page Color |
* Free Pass Your one free pass is applicable for one person to attend the WCA Conference only.
** Booth Setup / Booth Removal WCA Family staff will be responsible for setting up, dismantling and removing all exhibition booths provided by WCA Family only. Parties bringing their own booths will be responsible for setting up, dismantling and removing them within the allotted times unless prior arrangements are made with WCA Family.
Booth Specifications:
Click here for zoom
Note: If your company is both a sponsor and has a booth package, you will only receive the highest benefit of the two for certain items. For example, if your company has the Booth package and is a “Platinum” sponsor, you will receive one full- page advertisement in colour only.
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Special Package for Cross-Conference
(World Cargo Alliance Conference and WCA Family Conference) |
Venue |
Hall B1, 22nd Floor, Bangkok Convention Center at Central World (connected to Centara Grand Hotel at Central World) |
Schedule
|
Sunday, 4th March |
Booth setup |
10:00 – 17:00 |
Monday, 5th March |
Show day |
13:00 – 17:00 |
Tuesday, 6th March |
Show day |
09:00 – 17:00 |
Wednesday, 7th March |
Show day |
09:00 – 17:00 |
Thursday, 8th March |
Rest day / Setup day for WCA Family Conference Exhibitors |
08:00 – 17:00 |
Friday, 9th March |
Show day |
13:00 – 17:00 |
Saturday, 10th March |
Show day |
09:00 – 17:00 |
Sunday, 11th March |
Show day |
09:00 – 17:00 |
Dismantling |
17:00 – 19:00 |
Special Package for Cross-Conference Booths
(World Cargo Alliance Conference and WCA Family Conference) |
Inclusions |
US$ 7,850 |
1. Booth space |
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2. Standard 3m x 2m booth (9.8ft x 6.6ft) |
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3. Booth artwork design |
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4. Printing for Booth panels |
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5. Booth setup |
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6. Booth removal |
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7. Free conference pass* |
1 pass per conference * |
8. Free conference directory advertising |
1 Full page Color per conference |
* Free Conference Pass
You can utilize your free passes in one of the following ways:
- 2 free passes to attend the WCA Conference only, or
- 2 free passes to attend the WCA Family Conference, or
- 1 free pass for one person to attend the WCA Conference + 1 free pass for one person to attend the WCA Family Conference
** Booth Setup / Booth Removal - WCA Family staff will be responsible for setting up, dismantling and removing all booths provided by WCA Family only. Parties bringing their own booths will be responsible for setting up, dismantling and removing them within the allotted times unless prior arrangements are made with WCA Family.
Note: If your company is both a sponsor and has a booth package for both conferences, you will only receive the highest benefit of the two for certain items of each conference. For example, if your company has a Booth package and is a “Platinum” sponsor, you will only receive a one full page color advertisement per conference instead of two pages.
HOW TO RESERVE A BOOTH
- Booth reservations can be done online by using the Shopping Cart (on the left of this page)
- Follow the online instructions and please be sure to enter the correct information. If you prefer not to have a booth package and wish to register as a normal delegate then this can also be done through the Shopping Cart
- Booth Reservations will be handled on first come first served basis. Priority will be given to booths reserved through the online shopping cart system
For additional information or assistance please contact booth@wcafamily.com
PAYMENT
- Shortly after reserving a booth, an invoice will be emailed to the email address you provided during the registration process
- PARTNER PAY IS THE PREFERRED PAYMENT METHOD.
- Payment should be settled as soon as possible. You will not be able to use the online Scheduler to make appointments until payment has been received from your office and in the case that there is a waiting list for your booth, priority will be given to the party willing to make payment first.
- Payment (in USD) can be made online via credit card. Should you wish to pay by other means then please send an email to accounting@wcafamily.com so that we can provide you with alternatives.
CANCELLATION POLICY
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Cancellation Date |
Cancellation Charge |
Up to and including
30th January 2012 |
No charge |
After 30th January 2012 |
Charge 75% of the total booth package price |
Note – for refunds on registration fees, sponsorship packages, or other optional items, please see the individual web pages dedicated to that particular item.
DEADLINES
|
Item |
Deadline |
Send To (Email Address) |
Booth reservations |
30th January 2012 |
booth@wcafamily.com |
Booth Artwork |
10th February 2012 |
CONTRACT CONDITIONS, RULES & REGULATIONS FOR EXHIBITORS
IMPORTANT: All exhibitors must read the Contract Conditions, Rules & Regulations for Exhibitors before placing a booth order. We will not be held responsible for any misunderstandings resulting from your failure to do so. Click here to read.
For additional information please contact booth@wcafamily.com
Contract Conditions, Rules & Regulations for Exhibitors
1. Assignment of Exhibit Space will be on a first come first served basis.
2. Shipping (applicable to exhibitors bringing their own booths). Unless other arrangements have been made with WCA Family, Exhibitors shall take care of the shipping of their materials, ground handling, reception, unpacking and storing of the goods as well as of the removal of the materials after the exhibition.
The exhibitor is responsible for the installation and dismantling of his own stand walls and other decoration materials.
The cost of transporting your booth to the meeting venue is not the responsibility of the conference organizers or the exhibition centre. Assistance in the design and manufacture of a display booth is available for an additional fee.
Should you need any assistance with shipping please contact
booth@wcafamily.com
3. Setup of Exhibits:The exhibition area will be open for exhibitors to begin setting up at 10:00 hrs on Sunday, 4th March 2012. Exhibitors must complete setup by 17:00 hrs on the same day. The exhibition area will be opened for conference attendees for the first time on Monday, 5th March 2012 after the plenary session.
4. Removal of Exhibits: Exhibits must not be disturbed, dismantled or removed before 17:00 hrs on Wednesday, 7th March 2012. However, all exhibits must be removed by 19:00 hrs on the same day. For Exhibits not removed by that time, management will remove exhibits and charge expenses to the exhibitor.
5. Insurance and liability : Exhibitors assume the entire responsibility and liability for losses, damages and claims arising out of injury to persons or damage to Exhibitors displays, equipment or other property brought upon the premises of Bangkok Convention Center at Central World and agrees to indemnify, save and hold harmless The 14th Annual WCA Worldwide Conference 2012, WCA Family of Logistic Networks, Ltd., its operator, and each of their respective parents, subsidiaries, affiliates, representatives, owners, officers, directors, servants, agents and employees against all claims or expenses for such losses, including any liability caused by the sole gross negligence of The 14th Annual WCA Worldwide Conference 2012, WCA Family of Logistic Networks, Ltd.
WCA Family of Logistic Networks, Ltd. and the Exhibitor understand that neither The 14th Annual WCA Worldwide Conference 2012, WCA Family of Logistic Networks, Ltd., nor the Bangkok Convention Center at Central World maintains insurance covering the Exhibitor's property or lost revenue, and it is the sole responsibility of the Exhibitor to obtain such insurance. The Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the Contractual liability set forth in this Contract, in an amount not less than US$ 1,000,000.00 Combined Single Limit for personal injury and property damage.
The 14th Annual WCA Worldwide Conference, WCA Family of Logistic Networks, Ltd. Bangkok Convention Center at Central World, its owners, and its operator, shall be included in such policies as additional named insured. A copy of the Insurance Certificate must be submitted to WCA Family of Logistic Networks, Ltd. prior to opening day.
For more information, please contact booth@wcafamily.com
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